Step-by-step procedure to know how to email a folder.
The email attachment is usually a computer file that s sent through the email interface. More than one file can be attached and sent to the recipient, and there is the only new way of sharing a file or a document in the mail. In the compose email box, you will see an Attachment icon in the form of a paperclip. The size limit for sending the attachment varies from one email client to another. An application like Gmail has a size limit of just 25 MB.
Most of the email clients do not have the liberty to add a folder as an attachment, but there is always an easy way round when it comes to a mail application.
Here are the steps for some of the operating systems in which you can add a folder in your mail as an attachment.
For Windows Operating Systems Like Windows 10, 8, 7, Vista And Xp
- Step 1: Launch your Windows operating system if you have either of the above mentioned OS.
- Step 2: Open the browser on your system and enter the email application you use in the address bar, hit the Enter button.
- Step 3: Once you log in to your email account, minimize the browser for some time.
Locate the folder you want to attach:
Now, browse through the Windows computer and select the folder you wish to send as a mail attachment.
Compress the folder:
- Step 1: Right-click on the folder and click the compress file option.
- Step 2: The file size will shrink to a more manageable size and then moves into a compressed folder called the Archive.
- Step 3: On Windows 8 and Windows 10, you will find the same compressed option when you right-click on a folder.
- Step 4: Open a folder, and on the top of the windows pane, you will see the option; click the Share option and click on Zip.
- Step 5: The Windows XP version does not have the same solution, and you have to create a new zipped file on your desktop and then drag and drop the folder into the compressed folder.
- Step 6: To create a Compressed folder, right-click on the desktop and click New > Compressed (Zipped) folder and hit the enter button.
Attach Compressed Folder to Email:
- Step 1: You can open the email application or visit the browser-based email application, and open the compose email pop-up.
- Step 2: Click the paperclip icon located at the bottom left of the compose window and browse for the compressed folder.
- Step 3: You can click on the Send button after adding the recipient email address in the To field.
- Step 4: When the receiver opens the email, all that has to be done is to extract these files to a proper folder destination and finally gain access to it.
Cloud Storage Service (Optional)
- Step 1: You can use the cloud storage in the email application in case the folder size is exceeding the limit of 25 MB.
- Step 2: You can also download the Winrar application to easily cut down on large-sized files into chunks, In case it is too large, you can go ahead in selecting and sending one file at a time.
How To Email A Folder For Mac OS?
Compress the folder:
- Step 1: Launch your Mac operating system.
- Step 2: When the Mac launches, you will see the taskbar on top of the desktop.
- Step 3: Click on the file option and click Compress,
- Step 4: An alternate way of compressing the folder is to perform a right-click on a selected folder and click the Compress option.
Attach the compressed folder in the mail
- Step 1: Open the mail application in your Mac and log in to the email account by entering the credentials.
- Step 2: Click on the compose email button (the one with the pen icon) and click on the attachment icon, the paper clip button on the right side of the compose email window.
- Step 3: If the mail app says the file size is too large, you have a few options to troubleshoot.
- Step 4: If you are using the iCloud email, click on the gear icon on the bottom left of the mail application and click on Composing > Preferences and select the option “Use Mail Drop when sending large attachments.”
- Step 5: Now, you will be allowed to send files up to 5GB with the download link available for just 30 days.
- Step 6: If you are using older versions of the operating systems like Windows 2000 or 98, you can follow the steps given below:
- Step 7: Open the Windows and right-click on the file you want to send via an email.
- Step 8: Click on the Send to option and click Compressed (Zipped) Folder.
- Step 9: You can go ahead and open your mail application from the browser and follow the same steps given in the above methods. If you have any further queries regarding how to email a folder, click the call button available on the screen.